• Having an event outdoors adds an extra level of risk to the Customer’s event. The Great Events Arizona will not be held accountable for problems related to weather (including but not limited to rain, snow, wind, etc).
• Great Events Arizona will have sole discretion as to when to shut down and turn off, cover or pack up any equipment that may be damaged by inclement weather or may cause damage or injury.
• Outdoor events fall under our “Cancellation Policy” (see below).

The Customer acknowledges that once equipment and resources are reserved by the Vendor for the Customer’s event that the vendor turns away other opportunities that would use these equipment and resources.  Therefore cancellation on the part of the Customer represents a “loss of opportunity” to the Vendor.

Cancellation	Amount Due to Vendor
Cancellation within the first 3 days of payment or greater than 9 months before the date of the event	Full Refund
Cancellation less than 9 months before the date of the event, but more than 1 month before the date of the event	50% of total amount due, normally the deposit.
Cancellation less than 1 month before the date of the event but more than 1 week before the date of the event	75% of total amount due
Cancellation 1 week or less before the event, including cancellation the day of the event	100% of total amount due

• The DJ is an entertainer and song selection and other areas of creative control belong to the DJ.
• The DJ will make a good faith effort to play requested songs, includeing songs requested in advance of the event date, as long as they fit within the theme and other creative elements of the event controlled by the DJ.
• There is no guarantee that all songs requested either in advance or the day of the event will be on-hand at the event and that even if the songs are on hand at the event that not all requested songs may be played at the event.

• If the Client is providing food at the event for the guests, for example a wedding reception, the Client will provide food to the Vendor's personnel as a part of the “head count” to the caterer or whoever is providing the food. The food provided to the Vendor by the Client will be the same food item selection and portion sizes as is being served to adult guests.
• Unless specified, the Client should plan to provide food for three (3) individuals from the Vendor. If multiple services are being performed at the Client's event the Client should use these figures as a minimum:
  DJ – 3 individuals, Photography – 2 individuals, Videography – 2 individuals, Video Guestbook – 1 individual. Note: These estimates are additive so that if the Vendor is providing Photography, Videography and Video Guestbook services that 5 individuals should be planned for in the “head count” for food.
• The Client also agrees to communicate to the caterer, or who ever is providing the food, that the Vendor's personnel will be permitted to eat at the same time as the guests and not be forced to be “at the back of the line” or “after all of the guests have eaten”. This ensures that the Vendors personnel will have an oppurtunity to eat the provided food and then be able to carry on with their duties as the event continues.
• If guests are being charged for food at the event, for example pizza, soda and snacks at a movie night, the Client will provide a reasonable amount of food at no charge to the Vendor's personnel.

* - Policies are subject to change without notice. Please contact Great Events Arizona if you have questions.

Check out our Past Events page to have a look at some past events, see some pictures and learn more about what we have to offer.